Vendor Application

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ear Ye, Hear Ye! A Call to Merchants of Fine Wares and Wondrous Goods

The Festival at the Friars’ Gate opens its gates anew, and with it comes a grand summons to merchants, craftsfolk, and peddlers of rare and marvelous goods.

This is your chance to join a thriving marketplace alive with the clink of coin, the laughter of townsfolk, and the magic of make-believe.

*This page is for sellers of goods and services only. If you are a food vendor, go here.

  • All applications are reviewed for appropriateness and non-duplication of goods.
    • Non-duplication doesn't mean we only have one of each category- it means we look to see that similar vendors have their own unique spin on their merchandise. We are looking for variety and a range of prices.
    • We do limit the number of vendors per category, so apply early
  • Artisans with traditional crafts can apply to join our Living Craft Demonstration Program
    • Traditional crafts only
    • You must demonstrate your craft at scheduled times (you choose the times) 
    • Acceptance to the program gives you access to the Wychwood Living Craft area with deep, wooded booth spaces that allow room for observers. 
  • Resell items or items with minimal changes are also fine as long as they are themed for the event and displayed appropriately.
    • Racks of commercial packaging or plastic blister shells are not a good look for our event.
    • Please do not misrepresent your goods as hand made if they are not.
  • Authors are welcome, especially fantasy authors!
  • Home services, multi-level marketing sales and similar business models can apply for a spot in Sponsor Row.  Apply as a sponsor
  • Please note: 
    • Merchants (with items focused on resell) are limited to certain streets
    • Artisans (hand crafted items) can choose from a wider selection of booth spaces
  • Detail what you plan to bring to sell.
    • We don't need to see every item but we do need to know what type of goods and what makes them special
    • Don't worry that you will be declined for listing something we already have covered; you may be accepted for some items but not others
    • You can always decline to join us if that doesn't work for your business; no hard feelings!
      • If you bring items you were not approved to sell, we will ask you to remove them from your display.
      • If we have to ask twice, you will be asked to pack up and leave immediately.
      • No refunds.
  • Vendor booth fees are refundable up to 90 days prior to the event. (2/21/2027) 
    • A 50% refund will be given between 90 and 60 days prior to the event. (2/21/2027- 3/23/2027)
    • A 25% refund will be given between 30 and 59 days prior to the event.(3/22/2026-04/22/2027)
    • No refunds within 30 days of the event.
  • This is a rain or shine event.  No refunds given for weather. We do not have alternate dates.
  • Vendor spots are not transferable.
    • You cannot give or sell your spot to another vendor.
    • A vendor that shows up who is not on the approved list will not be allowed to set up. 
    • You may contact us for approval to send a different vendor in your place- they must be reviewed like every other application.
  • You cannot share your space with another vendor unless listed on the initial application and approved
  • Tents should be decorated. We don't have strict requirements but the effort will pay off- shoppers are drawn to the more beautiful tents. You do not have to cover your tent poles but flowers and ivy are a nice touch.
  • Tents MUST be secured with weights. The park does not allow stakes.
    • You are 100% responsible if your unsecured or undersecured canopy damages property or people.
    • You may be asked to take down your canopy if you did not bring the appropriate equipment to secure it. 
  • Merchants are expected to be in garb. Doesn't have to be fancy but no jeans and t-shirts
  • If accepted, you will be sent a link to select your space along with the invoice. 
    • You choose a space, just like you would choose an AirBnB. 
    • Why? You know what works for your business. Some people will want more space, some people will want more shade, some people will want to be close to the stage... everyone has different priorities. 
    • Please read the directions carefully before shopping for a space. 
  • We will have overnight security however we do not take responsibility for anything you choose to leave on site.  We highly recommend you remove valuable items and things that can be damaged by weather overnight
  • We do not require insurance but highly recommend having it
  • Festival Vendor Tax Rules
    • You must have a valid SC Retail Sales Tax License
    • You are responsible for collecting and remitting all sales tax
    • The Festival does not collect or remit tax for vendors
    • You must operate under your own business and payment system
    • Failure to comply may result in removal from the event

If you've read through all that and are fully prepared, let's get started on the application!

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